The Finance/Invoicing modul of the SUP Integrated Accounting Software provides us with the opportunity to issue invoices based on a complete invoice order prepared by an other system. In this case the sender system should send the invoice order with using an XML data format. The invoice order package has to contain all necessary information. The invoice number will be generated by the SUP software during the invoice import process.

As the XML format can be prepared by programming, there is an option to prepare the invoices from an XLS sheet as well. However this provides rather simplier, more limited options vs. the XML import.

Skeleton of XML format

The invoice order uses the below XML format for instructing the invoicing process.

• The XML schema complete the following: shKiszlaImport.xsd 
• Chart form (visually): XML Séma 
• Sample XML file: Elojegyzett_szamlak.xml
  
  

<?xml version="1.0" encoding="UTF-8"?>
<Elojegyzett_Szamlak FileVersion="EJSZ_1.1" FileTimeStamp="2014.01.01." FileDestination="SUPKISZLA">
  <CsomagInfo>...</CsomagInfo>
  <Szamlak>...
    <Szamla>...
      <Fejlec>...
        <TrackingKod>...</TrackingKod>
        <Vevo>...</Vevo>
        <EgyebInfo>...</EgyebInfo>
        <Gyujtok>...</Gyujtok>
      </Fejlec>
      <Tetelsorok>...
        <Tetelsor>...
          <Cikk>...</Cikk>
          <Menny>...</Menny>
        </Tetelsor>
      </Tetelsorok>
      <KontrollFizBruttoOssz>...</KontrollFizBruttoOssz>
    </Szamla>
  </Szamlak>
</Elojegyzett_Szamlak>

 Figyelem

At the preparation of the XML file please pay attention to the characters not supported by the XML format. e.g. '&' character has to be replaced by '#38';

In the next pages the detailed description of the XML sections will be introduced:

Content description

<CsomagInfo> data group

The <CsomagInfo> XML section describes all the information relevant for the entire invoice order package.

Example

Content description

<Szamlak> data group

A <Szamlak> XML section describes the content of the invoices to be issued. An invoice order consists of attributes, header and items.

Example

<Szamlak> invoice attributes

The SUP system sends information to the sender party through the invoice attributes about the succesful completion of the invoicing, while the sender also receives the number of the invoice issued, which can be matched to the tracking code in the sender system.

<Fejléc> "Header" data group

The invoice header data fields should go to the <Fejlec> data group.

Example

Content description

 Megjegyzés

After the import has been completed the <Szamla AtvetelStatus=,  AtvetelSzlasz=,  AtvetelTimeStamp= > attributes of the XML file will be updated, in this way the sender will receive confirmation about the succesful completion of the process.

Content description - <Vevo>...</Vevo>

Content description - <EgyebInfo>...</EgyebInfo>

<Tetelsorok> "items" data group

Example

Content description - <Cikk>...</Cikk> „Material” data group

Content description - <Menny>...</Menny> „quantity” data group